Job Postings

Full Time Administrative Assistant

We are looking to hire a full-time Administrative Assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations across our office. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us!

Start Date: This position is full time with the employee starting work as they are able.

Key Roles & Responsibilities

Location Administrator

• Answer/disperse phone calls and emails
• Pick up and drop off mail
• Process incoming/outgoing packages, such as Discover Seed Lab, Purolator, etc.
• Keep accurate inventory of office supplies and order when necessary and appropriate
• Greet customers and suppliers in a friendly, professional manner
• Assist customers and direct them to the appropriate assistance when required
• Process payment on accounts ensuring accuracy of amount and payment type
• Complete all invoicing for location in a timely basis and ensure accuracy of customer balances
• Manage issues with customer accounts as necessary regarding account adjustments, transfer prepayment funds, etc.
• Receive customer payments and ensure proper account updates
• Prepare and make bank deposits
• Assist locations employees to serve customers in the most efficient and effective way possible
• Monitor and process all 3^rd party payments
• Assist in getting information for 3^rd party financers
• Process all credit card payments
• Print and mail monthly statements to customers
• Ensure customer accounts are created with accurate customer information and update as needed
• Monitor fax machine
• Maintain filing system and keep current
• Prepare the daily visa report, balance, and attach appropriate paperwork
• Prepare the monthly visa report for Controller, breaking out the numbers
• Manage Flaman Rentals and Traeger sales and accounting
• Monitor fleet complete GPS system
• Enter inventory paperwork, such Inventory Receipts, Dry Fertilizer and NH3 Loadouts.
• ERP review and update as needed; mail out letters to appropriate residents
• Reconcile cash box
• Process expense reports as required
• Execute errands for office

Office Maintenance

• Oversee Office cleaning:
  • Ensure office space is kept clean and tidy on a daily basis
  • Ensure washrooms are kept clean and tidy on a daily basis
  • Ensure floors are cleaned on a regular basis (more often when required)
  • Ensure the kitchen area is clean and the garbage is removed
  • Ensure the reception area is clean and tidy for customers
• Ensure any of the office equipment is maintained and in proper repair
• Organize repair that is required on head office equipment or facility

Horizon Team Member

• Be an active supporter and contributor to the communities we serve

• Contribute to and maintain a positive attitude in the workplace
• Keep and maintain confidentiality of all customers, employees and suppliers and Horizon’s business
• Be mindful and eliminate any unnecessary expenses for the business
• Look for ways to help Horizon Fertilizers be more profitable, even small things
• Help with any special projects as required
• Be familiar with and live the values that are defined by the Horizon’s
• Continually develop leadership and business skills
• Approve, attend and contribute to community activities when appropriate
• Set, maintain, and live high ethical and moral standards
• Pleasantly greet customers and suppliers
• Fill in for all roles when needed with appropriate skills and talents
• Support safety practices and initiatives as set by safety officer and ensure safe driving habits
• Maintain and tidy up office and yard
• Demonstrate respect and courtesy for all employees, customers, suppliers, and community

Expectations in addition to Roles and Responsibilities

• Because this position requires that this person sees every person that enters the Humboldt location office, the positive and friendly attitude, which Horizon Fertilizers is known for, is critically important for this role.
• Align with the Lead Administrator in establishing a healthy and supportive culture for all employees
• Develop and maintain excellent working relationships with all employees

 Benefits:

As a team member at Horizon Fertilizers, you will receive:

• Full time benefits including health, dental, life insurance, and RRSP contributions
• Paid time off
• Career advancement opportunities